If you own or manage an office building, it is your responsibility to keep it operating safely and efficiently. While you likely understand the basic upkeep of a professional building, there may be less obvious factors to consider from time to time. This is especially important when planning for the comfort of employees and visitors using available amenities, specifically the restrooms and break room if there is one. Here are a few suggestions for maintaining your office amenities in good order.
Schedule Routine Maintenance
Don’t wait for a toilet to overflow or the hot water to stop working. Set up regularly-scheduled maintenance for the building’s essential physical maintenance. Every year, possibly around the same time as a reminder, schedule inspections by a plumber, an electrician, and an HVAC expert. Make sure they have up-to-date licenses as well as carrying professional insurance. Following the initial visit, the contractors can set up a file for your building with notes about anything that may need special attention during the next evaluation, so problems can be caught and repaired early.
Periodically Check Structural Elements
Every year or two, it is a good idea to have essential structural elements inspected for signs of early damage. Leaky roofing or near-full septic tanks can lead to emergency situations in the restrooms or elsewhere in the building. Check for dampness or mold near the sinks and toilets. Investigate unusual odors that may hint at unseen problems under the flooring or behind the walls.
Hire Professional Cleaning and Maintenance Crew
An experienced maintenance crew with training and credentials will keep an eye on the amenities to ensure everything is working properly. Clean equipment and facilities will help them to work more efficiently and last longer. In addition, a competent crew can spot developing problems and report them so they can be treated immediately to prevent bigger issues. Committed crew members provide an extra pair of eyes to catch potential or actual problems.
Have the Appliances Serviced
In addition to having your facilities inspected routinely, ask if certain services should be performed or if specific parts should be replaced as they begin to show signs of wear. A septic tank, for example, needs to be cleaned out every so often to prevent backup in the toilet system. A service agreement might be helpful for convenience and cost.
Don’t take your building’s amenities for granted. Have them inspected, cleaned, and serviced as needed for a well-maintained operation.